Request for Proposal For Installation of Enterprise Network Upgrade
- This RFP was uploaded by the owner.
We have had several questions from many of you and are sharing responses to all questions in the two attachments via this email.
We are extending the deadline to Tuesday December 28, 2021 by 5 PM. We can’t extend the deadline any further.
We received a question about conducting site walk-throughs to review the IT infrastructure. Because of time constraints, what we have done instead is provide photos of communication closets for almost all of our sites. Please contact us to access.
We have a document containing questions and responses from vendors. Please contact us to access.
A third document contains floor plans for many of our sites. Please contact us to access.
Note that while we recognize that a final design for the systems requested in these RFPs is likely not fully possible due to the complexity of the projects and until La Clinica and the final selected vendor have an opportunity to make final adjustments per site; we are looking for a very good sense of cost for requested services and for the purchase of the requested equipment.
The intent of this RFP is to solicit a proposal for the contracting and purchase with a qualified firm offering services for a long-term end goal of enterprise-wide design, procurement, and installation of network infrastructure for La Clnica de La Raza, Inc. (La Clnica).
La Clinica is a large non-profit Community Health Center (CHC) in Northern California with Medical, Dental, and Behavioral Health services at multiple sites in three counties. The organization operates with electronic health records at its multiple clinic sites and continues to strategically implement systems and healthcare applications that will improve its services to the community. For more information, please visit our website at https://www.laclinica.org. La Clnica's clinics in three counties - Alameda, Contra Costa, and Solano Counties are licensed by the State of California as community clinics and meet all regulatory requirements of health plans and HIPAA compliance. Improved workflow and systems that increase staff efficiencies and improve patient experience are a priority for La Clnica. With the current pandemic situation, La Clnica needs to improve data network infrastructure, data network speed, and data connectivity for the community to avail of La Clnica's services.
Project Overview: La Clnica has experienced an increasing demand for healthcare services at all clinic sites, as well as increased demand for remote telehealth visits, increased cloud-based services, videoconferencing, video streaming, digital x-rays (viewing and moving of images) revealing a need for increased data network capacity, security, and modernization. Patient demand on La Clnica's data network requires improved hardware and systems that increase staff efficiencies and improve the patient experience.
Objective: La Clnica's objective is to develop, design, and implement a comprehensive technical and data network infrastructure solution which supports greatly much increased internal and external data network
capacity and broadband capabilities, includes secure HIPAA complaint Wi-Fi, to provide support to La Clnica's multiple sites, with a plan to centralize other locations through the course of the project timeline.
Scope of Work: Respondents are to address all functional technical requirements of the project as defined. Specifically, the vendor will be responsible for:
1) Information on the current Sites (see Appendix A and B) are included below so that the vendor may determine the data network technology capacity, infrastructure and system needs, and proposed design/configuration requirements for developing La Clnica's data network system. The assessment and the system build will take into account needs for security, scalability, and anticipated volume of the
full data network infrastructure rollout and provide for expansion to handle the whole organization's needs in the future.
2) Propose hardware, software and other system requirements for the data network system including modifications, replacement, or additions to the existing data network infrastructure, which will be necessary for completion of the proposed projected data network operations.
3) Provide a proposed diagram of the System Architecture.
4) Provide a proposed implementation plan and timeline for installations and upgrades over the period of this project.
5) Provide a complete quotation for all equipment and services.
Project Timeline: The majority of the requirements of this project scope will be completed before the end of March 2023.
Data Network Infrastructure System Functionality: The RFP is to address the technical data network infrastructure requirements for La Clnica to operate with the appropriate hardware, software and other systems that can handle expanded capacity in the future.
